Real-time digital queue
Manage walk-in customers and their place in the queue. Call the next one and everyone sees the change instantly.
Live queue Queue and appointment software for barbershops
Your shop, full. Your queue, under control.
W8Free is barbershop software that organises walk-in customers with a virtual queue, shows live waiting times and manages your online bookings, all from one platform. Your customers just scan a QR code.
- No app to download
- No sign-up for your customers
- Queue and bookings in one place
Concept mockups with sample data. The final interface may differ.
The problem
A packed barbershop should be good news.
But when the waiting list lives on a scrap of paper or in the barber's head, every new customer means one more question, one more interruption and one more doubt about who's next.
Without W8FreePaper list
- Customers don't know how long they'll wait.
- Barbers put down the scissors to answer questions.
- With several barbers, the queue gets hard to coordinate.
- Some customers see a full room and walk out.
With W8FreeDigital queue
- Every customer sees their position and estimated wait on their phone.
- Call the next customer with one tap and the queue updates itself.
- The whole team works from the same list, with no mix-ups.
- Customers know how long is left and can decide for themselves.
How it works
From the door to the chair, all organised.
A QR turn system for barbershops in three steps. No app to install. No account to create.
-
01
Scan the QR
The customer arrives and scans the shop's QR code with their phone camera. It opens instantly in the browser.
-
02
Check the wait
They see how many people are ahead and the estimated wait before joining. No sign-up needed.
-
03
Follow their turn
The customer follows their turn live while your team manages the list from the dashboard.
Interactive demo
Try it as if you were in your own shop.
Join the queue as a customer, then switch to the shop view to call the next person. That's how simple the day-to-day is.
BC
Barbería Central
C/ Ejemplo, 12 · Demo
You're at the door
There's a QR code on the counter. Scan it to see the queue at Barbería Central.
Interactive prototype with fictional data. It doesn't connect to any server or store any information.
Interactive demo
Try it as if you were in your own shop.
Join the queue as a customer, then switch to the shop view to call the next person. That's how simple the day-to-day is.
BC
Barbería Central
C/ Ejemplo, 12 · Demo
You're at the door
There's a QR code on the counter. Scan it to see the queue at Barbería Central.
Waiting
{{waitingCount}}
Approx. wait
{{joinWait}}
What are you having done?
With whom?
No app and no account
Your position
{{myPos}}of {{waitingCount}} waiting
{{statusLine}}
Estimated wait
{{myWait}}
Your service
{{myService}}
Now switch to Shop view and tap “Call next” to watch yourself move up.
It's your turn!
{{myBarber}} is ready for you. Take a seat in their chair.
Interactive prototype with fictional data. It doesn't connect to any server or store any information.
Features
Everything you need to run your barbershop.
Barbershop software built walk-in first, which also handles appointment management, online booking, your team and your day-to-day.
QR code check-in
Your customers join without downloading any app.
Online booking
Customers book appointments and can cancel or reschedule through a private link.
Barber management
Organise your team, their services and who's serving whom.
Customer notifications
Push notifications and 50 SMS per month included. WhatsApp integration available as an extra.
Waiting-room display
Show the live queue on the TV in your shop. Everyone waiting knows where they stand without asking.
Dashboard
Review your shop's activity with day-to-day reports.
Multiple languages
Interface in Spanish, English, French and Arabic.
Your app, your brand
You and your team run the business from a phone and tablet app with your name and logo. Your customers download nothing: they just scan the QR.
Also includes
Customer management
Google Calendar integration
Your app, your brand (for your team)
Cancel or reschedule via private link
Service management
For barbershops
Not every barbershop runs on appointments.
Plenty of customers walk in as they pass by. W8Free is built for that rhythm: a virtual queue for people arriving throughout the day, combined with managing the appointments you already have.
Walk-in barbershops
Your shop works first come, first served. W8Free turns that physical queue into a digital one everyone can follow.
Bookings and walk-ins
You mix appointments with customers who turn up on the spot. See both on the same dashboard and decide who to serve.
Several barbers at once
With several chairs going, every customer knows who they're with and every barber knows who to call.
Not just for barbershops: also for hair salons, nail salons, beauty centres and any business with a waiting room.
Benefits
Less time managing queues. More time with customers.
Pricing
Simple pricing for a better-organised barbershop.
Try W8Free free for 14 days: contact us and we'll activate it. After that, one annual payment with everything included and unlimited barbers.
W8Free · All included
Annual payment$199/ year
About $16.58 a month. No setup fee. Taxes not included.
- Real-time digital queue and QR check-in
- Online booking and appointment management
- Unlimited barbers and staff
- Your app, your brand: run your business from phone and tablet
- Dashboard and reports
- Waiting-room display
- Push notifications and 50 SMS per month
- 14-day free trial
Optional extra
WhatsApp integration
Let your customers know on WhatsApp when their turn is coming up or they have an appointment, using Meta's official WhatsApp API.
- Messages sent from your business's WhatsApp number
- We help you set it up
Priced separately, based on your message volume. [Rate to be confirmed]
Ask for a priceBilling: one annual payment per business. Prices exclude VAT. There is no permanent free plan. [Payment method to be confirmed]
Messages: push notifications and 50 SMS per month are included; if you need more SMS, we can talk about it. WhatsApp is an optional extra, priced separately.
Free trial: activated when you contact us; you can end it at any time by letting us know.
Frequently asked questions
What people usually ask us.
Can't find your answer? Drop us a message and we'll explain.
What is W8Free?
Barbershop software that organises walk-in customers with a digital queue and a QR code, and also manages your bookings, team and customers from your phone or computer.
Do my customers need to download an app?
No. They scan the QR code with their camera and the queue opens in the browser. They don't need to create an account either.
What is a virtual queue for barbershops?
It's a digital waiting list. Customers join by scanning a QR code and follow their position and estimated wait on their phone, without having to stay in the shop asking. Read the full guide to virtual queues.
How is it different from an appointment diary?
A diary organises people who book ahead. A virtual queue organises people who turn up on the spot. W8Free does both on the same dashboard, so you don't have to choose.
Can I keep serving walk-in customers?
Yes, that's exactly what it's built for. W8Free puts walk-in customers at the centre: they arrive, scan and wait for their turn.
Can I also manage bookings?
Yes. Your customers can book online and cancel or reschedule through a private link. You can connect it to Google Calendar.
Does it work on a phone?
Yes. It's built mobile-first: you and your team get your own management app for phone and tablet with your name and logo, and your customers don't need to download any app.
Can several barbers use it?
Yes, with no limit. Add as many barbers and staff as you need, assign services and see who's serving and who's free.
How does the QR code work?
You place your shop's QR code at the entrance or on the counter. The customer scans it, sees the estimated wait, picks their service and joins the queue. See the QR queue system guide.
What do I need to get started?
A phone, tablet or computer with a browser and internet, plus your QR code printed where people can see it. To show the queue in the waiting area, a TV with a browser. [Confirm technical requirements for the TV display]
Does it suit men's grooming salons and small chains?
Yes. It's designed for independent barbershops, men's grooming salons and small chains with lots of walk-in customers. [Confirm multi-location management and price per location]
Can I show the queue on a TV?
Yes. W8Free includes a waiting-room display that shows the live queue on the TV in your shop.
What happens when the trial ends?
The 14-day free trial is activated when you contact us, and you can end it at any time by letting us know. When it ends, you choose a plan to keep using W8Free. [Confirm what happens to data if you don't subscribe]
Do WhatsApp and SMS messages cost extra?
SMS are included: 50 per month, and if you need more, we can talk about it. The WhatsApp integration (Meta's official API) is an optional extra, priced separately; we'll give you a quote with no obligation.
Can I cancel my subscription?
[Confirm cancellation terms, minimum term and notice periods]
Blog for barbershops
Guides to running your barbershop better.
Buyer's guide
The best barbershop software in Spain: how to choose
The criteria that really matter before you pay for a subscription.
Read the guide →
Virtual queue
Virtual queues for barbershops: what they are and how they work
How to move from a paper list to a digital waiting list.
Read the guide →
Management
Walk-in barbershops: how to organise the wait
Order, clear turns and fewer interruptions on your busiest days.
Read the guide →
Contact
Request a demo.
We'll show you W8Free using your shop's day-to-day and answer all your questions.
WhatsApp: +34 602 32 50 58
Email: info@w8free.com